Frequently Asked Questions About Fairmas

Find answers to frequently asked questions about Fairmas, hotel financial planning software, budgeting, forecasting, financial reporting, Business Intelligence, integrations, implementation, and pricing.

About Fairmas

1. Who is Fairmas and what does the company do?

Fairmas is a Berlin-based software company specializing in Financial Planning & Analysis (FP&A), budgeting, forecasting, financial reporting, and controlling software for the hospitality industry. Since 2003, Fairmas has helped thousands of hotels, hotel groups, management companies, owners, and asset managers streamline financial planning and improve decision-making.


Developed by hospitality professionals for the hospitality industry, Fairmas software enables hotels to automate budgeting and forecasting, standardize financial reporting, consolidate data across multiple properties, and gain greater financial transparency to improve profitability and business performance.

The best hotel financial planning software for hotel groups and operators should do more than create annual budgets. It should centralize financial data, automate budgeting and forecasting, standardize reporting across multiple properties, and provide accurate financial insights to support better business decisions.

FairPlanner by Fairmas is a hospitality-specific Financial Planning & Analysis (FP&A), budgeting, forecasting, financial reporting, and Business Intelligence software designed for both individual hotels and multi-property portfolios. It helps hotel groups, management companies, owners, and operators streamline financial planning, improve forecast accuracy, automate reporting, and gain greater visibility into portfolio performance.

With more than 20 years of hospitality expertise, Fairmas is trusted by more than 5,500 hotels and 18,000 users worldwide. The software also integrates with over 200 hospitality systems, including Property Management Systems (PMS), Revenue Management Systems (RMS), ERP, accounting, benchmarking, and document management systems, creating a connected financial planning environment.

Learn more about our Customer Success Stories here.
Fairmas is trusted by more than 5,500 hotels and 18,000 users worldwide. Its customers include independent hotels, international hotel groups, management companies, hotel owners, and asset managers across Europe, North America, Asia, the Middle East, Africa, Oceania, and South America.

Since 2003, Fairmas has helped hospitality businesses streamline budgeting, forecasting, financial reporting, and Financial Planning & Analysis (FP&A) with software built specifically for the hotel industry.
Fairmas is designed for a wide range of hospitality businesses, including independent and family-owned hotels, international hotel groups, hotel management companies, hotel owners, and asset managers.

Whether you operate a single hotel or manage a multi-property portfolio across multiple brands, regions, or countries, Fairmas provides flexible Financial Planning & Analysis (FP&A), budgeting, forecasting, and financial reporting software that can be tailored to your operational and financial planning requirements.

Value & Benefits

Yes. Fairmas helps hotels replace manual spreadsheets with a centralized Financial Planning & Analysis (FP&A) software solution for budgeting, forecasting, financial reporting, and financial analysis.

By connecting financial and operational data from Property Management Systems (PMS), accounting, Revenue Management Systems (RMS), and benchmarking systems, Fairmas enables finance teams to reduce manual work, improve data accuracy, standardize reporting across multiple properties, and make faster, more informed business decisions.

By providing greater financial visibility and a single source of accurate financial data, Fairmas helps hotels improve forecast accuracy, increase operational efficiency, and make more confident decisions that support long-term profitability.
Annual budgets provide a financial plan for the year, but they cannot anticipate changing market conditions. Hotels operate in a dynamic environment where demand, occupancy, revenue, payroll, and operating costs can change throughout the year.

Forecasting allows hotels to regularly update financial projections based on actual business performance and the latest market conditions. With Fairmas, finance teams can create rolling forecasts that reflect seasonal demand, market trends, unexpected events, and operational changes, helping them respond more quickly and accurately.

By combining annual budgets with continuous forecasting, hotels improve forecast accuracy, make better financial decisions, and protect profitability throughout the year.
Multi-brand hotel operators often manage different brands, properties, reporting structures, currencies, and ownership models, making budgeting and forecasting more complex. FairPlanner by Fairmas simplifies this by bringing financial planning, reporting, and portfolio management together in one centralized Financial Planning & Analysis (FP&A) software solution.

By automatically integrating data from Property Management Systems (PMS), Revenue Management Systems (RMS), accounting, and other hospitality systems, Fairmas enables hotel groups to consolidate budgets, forecasts, actual results, and key financial performance indicators across their portfolios. Standardized planning processes combined with flexible property-level configuration allow corporate finance teams and individual hotels to work consistently while maintaining local reporting requirements.

This helps hotel groups improve forecast accuracy, standardize financial planning across multiple properties, increase collaboration between corporate and hotel teams, and make faster, more informed financial decisions across the entire portfolio.
Hotels can automate financial reporting by replacing manual data collection and disconnected spreadsheets with integrated hotel Financial Planning & Analysis (FP&A) software.

Fairmas connects with more than 200 hospitality systems, automatically importing data from Property Management Systems (PMS), Enterprise Resource Planning (ERP), accounting, Revenue Management Systems (RMS), benchmarking, and document management systems. Instead of manually collecting, consolidating, and validating financial data, finance teams can generate standardized reports, monitor key performance indicators (KPIs), and share accurate financial information with hotel owners, operators, management companies, and asset managers.

This reduces manual effort, minimizes reporting errors, improves data accuracy, and gives finance teams more time to focus on financial analysis, forecasting, and strategic decision-making.
Many hotels still rely on Excel for budgeting, forecasting, and financial reporting. While spreadsheets can work for individual tasks, they become difficult to manage as hotels grow. Multiple file versions, manual data entry, disconnected data sources, and limited collaboration can lead to errors, inconsistencies, and time-consuming reporting processes.

FairPlanner replaces disconnected spreadsheets with a centralized Financial Planning & Analysis (FP&A) and Business Intelligence software solution built specifically for the hospitality industry. By automatically integrating data from Property Management Systems (PMS), Revenue Management Systems (RMS), accounting, and other hospitality systems, FairPlanner creates a single source of accurate financial data for budgeting, forecasting, and reporting.

Hotels can automate data imports, compare Budget vs Forecast vs Actual performance, monitor key financial KPIs, generate standardized management reports, and collaborate more effectively across departments and properties. The result is greater accuracy, fewer manual errors, improved forecast accuracy, and faster, more informed financial decision-making.

Features & Capabilities

The best hotel financial planning and reporting software should help hotels streamline budgeting, forecasting, financial reporting, and decision-making while reducing manual work.

Key features to look for include:

  • Budgeting, Forecasting & Scenario Planning: Create annual budgets, rolling forecasts, compare Budget vs Forecast vs Actual performance, and model different business scenarios.

  • Seamless Data Integration: Automatically import financial and operational data from Property Management Systems (PMS), Revenue Management Systems (RMS), accounting, ERP, and document management systems.

  • Multi-Property & Multi-Currency Support: Consolidate financial data across multiple hotels, brands, regions, and currencies within one software solution.

  • Business Intelligence & KPI Dashboards: Monitor key hospitality KPIs such as RevPAR, ADR, occupancy, revenue, payroll, and profitability through interactive dashboards and reports.

  • Flexible Financial Reporting: Generate standardized and customizable reports for hotel operators, management companies, owners, and asset managers.

  • Role-Based User Access: Control user rights and permissions to ensure secure access for finance teams, property managers, and corporate stakeholders.


FairPlanner by Fairmas combines all of these capabilities in one centralized Financial Planning & Analysis (FP&A) software solution, helping hotels improve forecast accuracy, standardize financial processes, and make better business decisions.
Yes. Fairmas enables hotel groups, management companies, owners, and asset managers to automatically consolidate financial data across multiple hotels into one centralized Financial Planning & Analysis (FP&A) software solution.

The software consolidates actual, budget, forecast, and On-the-Books (OTB) data across individual properties, giving finance teams a complete view of portfolio performance. Financial data can be standardized across multiple hotels while still allowing flexibility for individual properties, brands, or reporting structures.

With flexible workflows, hotels can control which budgets, forecasts, or scenarios are included in each consolidation. Daily updated KPIs and flexible consolidation options provide clear financial visibility, helping organizations monitor performance, compare hotels, and make better business decisions across their entire portfolio.
Yes. Fairmas helps hotel groups standardize budgeting, forecasting, and financial reporting across all properties through integrated workflows and consistent financial planning processes.

This ensures standardized reporting and comparable financial data across the portfolio while still allowing individual hotels the flexibility to adapt planning structures, departments, and reporting requirements to meet local operational needs.
Yes. Fairmas provides configurable role-based user rights and permission levels, allowing finance teams, hotel managers, corporate users, owners, and asset managers to access only the information relevant to their role.

This improves data security, supports governance, and ensures users have access to the reports, functions, and financial data they need.
Yes. Fairmas supports nine languages to help international hotel groups and hospitality businesses work efficiently across different countries and regions. Available languages include English, German, French, Spanish, Italian,  Portuguese, Russian, Chinese and Japanese.

Users can work in their preferred language while using the same centralized Financial Planning & Analysis (FP&A) software across the organization.
Yes. Fairmas supports multi-currency planning and automatic currency conversion, making it easier for international hotel groups to manage budgets, forecasts, and financial reporting across multiple countries.

The software helps ensure consistent currency conversion for accurate financial reporting across hotels operating in different regions and currencies.

Financial Planning, Reporting & Business Intelligence

Yes. FairPlanner enables hotels to compare Budget, Forecast, Actual, and On-the-Books (OTB) data within one centralized Financial Planning & Analysis (FP&A) software solution. Finance teams can quickly analyze Budget vs Forecast vs Actual performance, identify variances, monitor financial performance, and make timely adjustments based on current business conditions.

This provides greater financial transparency, improves forecast accuracy, and helps hotels make more informed planning, reporting, and business decisions.
Yes. FairPlanner supports rolling forecasts and scenario planning, allowing hotels to continuously update financial projections as business conditions change.

Finance teams can model different scenarios, evaluate potential risks and opportunities, and adjust budgets and forecasts throughout the year. Whether demand increases unexpectedly or market conditions change, hotels can respond more quickly with up-to-date financial plans based on the latest operational and financial data.
Fairmas combines Financial Planning & Analysis (FP&A) with Business Intelligence by bringing budgeting, forecasting, financial reporting, performance analysis, and financial data together in one centralized software solution.

Accurate financial planning creates the foundation for meaningful Business Intelligence. Once financial and operational data has been standardized and consolidated, interactive dashboards and key performance indicators (KPIs) help hotels analyze performance, identify trends, compare properties, and make faster, data-driven decisions.

By combining financial planning with Business Intelligence, Fairmas helps hotels move beyond reporting historical results to proactively manage financial performance, improve forecast accuracy, and make better business decisions.
Fairmas helps hotels turn financial data into actionable business insights by combining budgeting, forecasting, financial reporting, and Business Intelligence in one centralized software solution.

Instead of spending valuable time collecting, validating, and reconciling financial data, hotel finance teams gain immediate access to accurate financial information, key performance indicators (KPIs), and portfolio-wide reporting. This enables Finance Directors, Controllers, hotel operators, owners, and asset managers to identify trends earlier, improve forecast accuracy, optimize profitability, and make faster, more confident business decisions.

By providing a single source of truth based on accurate financial data and real-time performance insights, Fairmas empowers hospitality organizations to make proactive, data-driven decisions that improve financial performance across individual hotels and entire portfolios.

Integration & Compatibility

Fairmas integrates with more than 200 hospitality technology systems, enabling hotels to automatically import financial and operational data into one centralized Financial Planning & Analysis (FP&A) software solution.

Integrations include Property Management Systems (PMS), Revenue Management Systems (RMS), accounting and ERP systems, document management systems (DMS), rate shopping solutions, benchmarking platforms such as STR, payroll systems, and other hospitality applications. By automating data imports, Fairmas reduces manual work, improves data accuracy, and ensures budgeting, forecasting, financial reporting, and Business Intelligence are always based on the latest available information. View the complete list of supported integrations here.
Fairmas connects with more than 200 hospitality technology systems through secure interfaces and automated data imports, allowing financial and operational data to flow seamlessly into one centralized Financial Planning & Analysis (FP&A) software solution.

Supported integrations include Property Management Systems (PMS), Revenue Management Systems (RMS), Enterprise Resource Planning (ERP) systems, accounting software, benchmarking platforms, rate shopping solutions, document management systems (DMS), payroll systems, and other hospitality systems. By automatically exchanging data, Fairmas eliminates manual imports, reduces the risk of errors, and ensures budgeting, forecasting, financial reporting, and Business Intelligence are always based on accurate, up-to-date information.

This enables hotels to combine operational, market, and financial data in one place, creating a single source of truth with accurate financial data for performance analysis, portfolio reporting, and better business decision-making.
If your Property Management System (PMS), Revenue Management System (RMS), accounting software, or another hospitality application is not currently listed among our integrations, it does not necessarily mean integration is not possible.

Fairmas has a dedicated interface team that continuously develops new integrations and works with customers and technology partners to connect additional hospitality systems. Our team will assess your requirements, evaluate the technical feasibility, and determine the best integration approach for your environment.

With more than 200 hospitality technology system integrations already available and new interfaces being developed regularly, Fairmas is committed to helping hotels automate data exchange and create a connected Financial Planning & Analysis (FP&A) environment.

Learn more here.

Usability & Flexibility

Yes. Fairmas software is designed to be intuitive and easy to use for hotel finance professionals, with a user-friendly interface, guided workflows, and built-in help resources to support day-to-day budgeting, forecasting, financial reporting, and Financial Planning & Analysis (FP&A).

 

No. Hotels do not need to use every feature from the start. Fairmas offers a flexible, modular approach, allowing hotels to begin with the functionality that best meets their current requirements and expand over time as their business grows or reporting needs become more complex.

 

Whether you are an independent hotel, a hotel group, or an international hospitality organization, Fairmas can be tailored to your operational and financial planning requirements, enabling you to adopt new features and modules at your own pace.

Fairmas is designed to adapt to the unique financial planning and reporting requirements of each hotel or hotel group. The software allows you to define your own Profit & Loss (P&L) structure, departments, market segments, and reporting hierarchies, ensuring your financial planning processes align with your organization’s standards.

Flexible mapping capabilities make it easy to match data from Property Management Systems (PMS), accounting software, and other hospitality systems to your preferred financial structure. This enables hotels to standardize financial data while accommodating individual property or brand-specific requirements.

Fairmas also offers modular Financial Planning & Analysis (FP&A) software, allowing you to select the functionality that best suits your business. Whether you require budgeting, forecasting, financial reporting, Business Intelligence, revenue planning, payroll planning, or portfolio consolidation, you can implement the modules that meet your current needs and expand your solution as your organization grows.

Pricing & Implementation

Fairmas follows a licensing model with a yearly fee per module and per hotel property. The cost of the setup may vary depending on your specific requirements.

For detailed information about hotel software pricing, the licensing model, and the modules best suited to your hotel or hotel group, please contact our sales team.
Implementation of Fairmas software typically takes 8–12 weeks, depending on the modules selected and the required system integrations.

Throughout the implementation process, the Fairmas project management team supports your hotel with system setup, Profit & Loss (P&L) configuration, system integration, user training, and the creation of your first budgets and forecasts.

More questions? Contact us.

If you have any further questions or need more information, feel free to contact our  Software Consultancy team.