Data Protection Policy

Home  >>  Data Protection Policy

Data Protection Policy

Table of Contents
1       General Information

1.1        Objective and Responsibility

1.2        Legal Bases

1.3        Data Subject Rights

1.4        Data Erasure and Storage Duration

1.5        Security of Processing

1.6        Data Transfers to Third Parties, Subcontractors and Third Party Providers

2       Concrete Data Processing

2.1        Collection of Information on the Use of the Online Service

2.2        Contact Form and Contact via Email 

2.3        Google Analytics

2.4        Google Remarketing or “Similar Target Groups”Zielgruppen

2.5        DoubleClick

2.6        Google Maps

2.7       Outgoing Links to Social Networks

2.8        Job Offers/Careers

3       Cookie Policy

3.1        General Information

3.2        Possibilities of Objection

4       Changes to the Data Protection Policy

 

1        General Information

1.1   Objective and Responsibility

  1. This Data Protection Policy is to inform you about the nature, scope and purpose of the processing of personal data in relation to our online service and the associated websites, features and contents (hereinafter collectively referred to as “online service” or “website”).
  2. The provider of the online service and responsible for the data protection law is Fairmas GmbH (Sachsendamm 2, 10829 Berlin, Germany) – hereinafter referred to as “provider”, “we”, “our” or “us”.
  3. Our online service is made available by 1 & 1 Internet SE, Elgendorfer Str. 57, 56410 Montabaur.
  4. Our Data Protection Officer can be contacted via the email address datenschutz@fairmas.com 
    (Data Protection Officer: IT.DS Beratung).
  5. The term “user” or “you” encompasses all customers, interested people, employees and visitors of our online service.

1.2   Legal Bases

We collect and process personal data based on the following legal grounds:

  1. Consent in accordance with Article 6 paragraph 1 (a) General Data Protection Regulation (GDPR). Consent meaning any freely given, specific, informed and unambiguous indication of agreement, which could be in the form of a statement or any other unambiguous confirmatory act, given by the data’s subject consenting to the processing of personal data relating to him or her.
  2. Necessity for the performance of a contract or in order to take steps prior to entering into a contract according to Article 6 paragraph 1 (b) GDPR, meaning the data is required in order for us to fulfil our contractual obligations towards you or to prepare the conclusion of a contract with you.
  3. Processing to fulfill a legal obligation in accordance with Article 6 paragraph 1 (c) GDPR, meaning that e.g. the processing of data is required by law or other provisions.
  4. Processing in order to protect legitimate interests in accordance with Article 6 paragraph 1 (f) GDPR, meaning that the processing is necessary to protect legitimate interests pursued by us or by a third party, unless such interests are overridden by your interests or fundamental rights and freedoms which require the protection of personal data.

1.3   Data Subject Rights

You have the following rights with regards to the processing of your data through us:

  1. Right of access in accordance with Article 15 GDPR
  2. Right to rectification in accordance with Article 16 GDPR/li>
  3. Right to erasure („right to be forgotten“) in accordance with Article 17 GDPR
  4. Right to restriction of processing in accordance with Article 18 GDPR
  5. RRight to data portability in accordance with Article 20 GDPR
  6. Right to objection in accordance with Article 21 GDPR

Note: Users can object to the processing of their personal data in accordance to the legal requirements at any time with effect for the future. The objection can be lodged in particular against processing for direct marketing purposes.

Without prejudice to any other administrative or judicial remedy, you have the right to complain to a supervisory authority, in particular in the Member State where you are staying, working or suspected of infringing, if you believe that the processing of personal data concerning you is contrary to the GDPR.

1.4   Data Erasure and Storage Duration

The personal data of the data subject will be erased or blocked as soon as the purpose of the storage is deleted. In addition, such storage may take place if provided for by the European or national legislator in EU regulations, laws or other regulations to which the controller is subject. Blocking or erasure of the data also takes place when a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for conclusion of a contract or fulfillment of the contract.

1.5   Security of Processing

  1. We have implemented appropriate and state-of-the-art technical and organizational security measures (TOMs). Thus, the data processed by us are protected against accidental or intentional manipulation, loss, destruction and unauthorized access.
  2. The security measures include in particular the encrypted transfer of data between your browser and our server.

1.6   Data Transfers to Third Parties, Subcontractors and Third Party Providers

  1. A transfer of personal data to third parties only takes place within the scope of legal requirements. We only disclose users’ data to third parties, when necessary, e.g. for billing purposes or other purposes when the transfer is required to fulfill contractual obligations towards the users.
  2. If we use subcontractors for our online service, we have made appropriate contractual arrangements as well as adequate technical and organizational measures with these companies.
  3. If we use content, tools or other means from other companies (hereinafter collectively referred to as “third party providers“) whose registered offices are located in a third country, it is assumed that a transfer of data to the home countries of these third party providers occurs. The transfer of personal data to third countries takes place exclusively only, if an adequate level of data protection, the user’s consent or another legal permission is present.

2        Concrete Data Processing

2.1   Collection of information on the use of the online service

  1. When using our online service, information may be transferred automatically from the browser of the user to us; this information includes the name of the accessed website, file, date and time of the access, amount of data transferred, notification about successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page), IP address and the requesting provider.
  2. The processing of this information takes place based on legitimate interests in accordance with Article 6 paragraph 1 (f) GDPR (e.g. to optimize the online service) as well as to ensure the security of processing in accordance with Article 5 paragraph 1 (f) GDPR (e.g. for the defense and clarification purposes of cyberattacks).
  3. The information is automatically deleted 4 weeks after the end of the connection – i. e. use of the online service – provided there are no other retention periods.
  4. The collection of the data and the storage of the data in log files is absolutely necessary for the provision of the online service. Therefore, the user has no possibility of erasure, objection or correction.
  5. The information of the employees about the processing of personal data in the context of the use of Fairmas Online products is incumbent on the respective Fairmas customer in his function as employer

2.2   Contact Form and Contact via Email

  1. When contacting us (via online form or email), the data provided by the user will be processed exclusively for processing the inquiry and its handling.
  2. Any other use of the data is only based on the consent of the user.
  3. User data are stored in our Customer Relationship Management System (“CRM System”) or a comparable software / database. The legal storage periods for business letters apply.
  4. Google reCAPTCHA
    In order to ensure sufficient data security when submitting forms, in certain cases we use the service “reCAPTCHA” of the company Google Inc. This is primarily used to distinguish whether the input is made by a natural person or abusive by automated and automated processing. The service includes the sending of the IP address and any other data required by Google for the service reCAPTCHA to Google. This is subject to the deviating privacy policies of Google Inc. For more information about the Google Inc. Privacy Policy, please visit http://www.google.com/intl/en/privacy

2.3   Google Analytics

  1. This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”).
  2. Google Analytics uses so-called “cookies”, which are text files placed on your computer, to help the website analyze how you use the site. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, Google will shorten your IP address within Member States of the European Union or in other contracting states of the Agreement on the European Economic Area beforehand. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website and Internet use. The IP address transmitted by your browser in the context of Google Analytics is not merged with other Google data. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available at http://tools.google.com/dlpage/gaoptout?hl=en.
  3. Furthermore, you have the possibility to prevent future collection of your data when visiting this website by using the following opt-out cookie:Disallow Google Analytics to track me

2.4   Google Remarketing or “Similar Target Groups”

  1. This website uses the remarketing or “similar target group” function of Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States (“Google”).
  2. You can be targeted with advertising by placing personalized and interest-based ads when you visit other websites in the so-called “Google Display Network”. “Google Remarketing” or the function “Similar target groups” uses so-called “cookies”, text files which are stored on your computer and which enable an analysis of your use of the website. These text files are used to record your visits and anonymous data about the use of the website. Personal data will not be stored. If you visit another website in the so-called “Google Display Network”, you may see advertisements that most likely take into account product and information areas previously accessed on our website.
  3. You can prevent the “Google Remarketing” or the “Similar target group” function by preventing the storage of cookies by setting your browser software accordingly. However, we would like to point out that in this case you may not be able to use all functions of this website to their full extent. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website and from processing this data by Google by downloading and installing the browser plug-in available under the following link:
    https://www.google.com/settings/ads/plugin?hl=en. You may also disable the use of cookies by third parties by visiting the Network Advertising Initiative deactivation page at http://www.networkadvertising.org/choices/ and implementing the additional opt-out information described therein.
  4. Google’s Remarketing Privacy Policy with additional information can be found here: http://www.google.com/privacy/ads/.

2.5   DoubleClick

  1. Doubleclick by Google is a service of Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (“Google”).
  2. Doubleclick by Google uses cookies to show you advertisements that are relevant to you. Your browser is assigned a pseudonymous identification number (ID) to check which ads have been displayed in your browser and which ads have been called. The cookies do not contain any personal information. Using the DoubleClick cookies allows Google and its affiliate websites to serve ads based on previous visits to our or other websites on the Internet. The information generated by the cookies is transmitted by Google to a server in the USA for analysis and stored there. Under no circumstances will Google match your data with other data collected by Google.
  3. By using our website, you consent to the processing of data about you by Google and the manner of data processing described above as well as the named purpose.
  4. You may refuse the use of cookies by selecting the appropriate settings on your browser. You can also prevent Google from collecting the data generated by the cookies and relating to your use of the website and from processing this data by Google by downloading and installing the browser plug-in available under the following link under “Extension for DoubleClick deactivation”.
  5. For more information about DoubleClick by Google and privacy, please visit: https://policies.google.com/technologies/ads?hl=en

2.6   Google Maps

  1. This website uses Google Maps to display maps and create access maps. Google Maps is operated by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA.
  2. By using this website, you consent to the collection, processing and use by Google, one of its agents, or third parties of the data collected and data you entered.
  3. You can find the Terms of Use for Google Maps at https://policies.google.com/privacy?hl=en&gl=en.
  4. Full details can be found in the Google Privacy Center at https://policies.google.com/privacy?hl=en&gl=en.

2.7   Outgoing Links to Social Networks

  1. Our websites contain outgoing links to social networks.
  2. By actively clicking on such a link and at the same time logging into the corresponding social network, it cannot be ruled out that the operator of the social network will access data of the user.
  3. Currently, outbound links to the websites of the following networks are displayed: Facebook, Twitter, Xing, LinkedIn, Google Plus and SlideShare.

2.8      Job Offers

  1. In the Job Offers/Careers section, you will find our current job advertisements.
  2. Contacting us is established via the mail-to function of your device. An email will be sent from your local email client to our respective employee.
  3. We point out that the transmission of data on the Internet (e.g. communication via email) may be subject to security gaps. Complete protection of data against access by third parties is not possible.
  4. You can revoke the use of your personal data at any time free of charge with effect for the future.

3        Cookie Policy

3.1   General Information

  1. Cookies are information transmitted by our web server or third-party web servers to the users’ web browsers where they are stored for later retrieval. Cookies can be in the form of small files or any other types of information storage.
  2. If users do not want cookies stored on their computer, they will be asked to disable the option in their browser’s system settings. Saved cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.

3.2   Possibilities of Objection

You can object to the use of cookies, which are used for measuring the range of coverage and advertising purposes, via

  1. Deactivation page of the Network Advertising Initiative: http://optout.networkadvertising.org/
  2. The US-American website: http://www.aboutads.info/choices
  3. The European website http://www.youronlinechoices.com/uk/your-ad-choices/

4 Changes to the Data Protection Policy

  • We reserve the right to change this data protection policy in relation to data processing, in order to adapt it to changed legal situations, to changes in the online service or to data processing.
  • If user consents are required or components of the data protection policy contain provisions of the contractual relationship with the users, the changes will only be made with the users’ consent.
  • Users are requested to inform themselves regularly about the content of this privacy policy.

 

As of: 29.05.2018