Fairmas Suite
Detailed Functions
Our software suite is available in three tailored offerings: Basic, Professional, and Corporate.
Please select the option that best aligns with your hotel's specific needs.
| Function | Description | Basic | Professional | Corporate |
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| General Functions | ||||
| Web-based and multilingual (de, en, es, fr, zh) | Mobile access anytime, anywhere. Additional menu languages can be integrated. |  | | |
| Multiproperty-enabled client system | Projection of your portfolio structure, all business units at a glance. | | | |
| Flexible chart of accounts based on cost center structure (e.g. USALI*) | Take advantage of a cost center-based chart of accounts structure (e.g. USALI*), and easily identify the profitability of each cost center/department. No changes in your accounting system are required. The FairPlanner online chart of accounts will be customized to your needs. | | | |
| Dynamic user management and access system | You decide which functions, operations and cost centers are available to the individual users, and who can edit which values. | | | |
| Planning & reporting for all revenue and profit centers | The cost center-based chart of accounts provides the actual data and planning scenarios for each cost center/department. | | | |
| Flexible periods and divergent fiscal year | Flexible reporting periods – the business year can be adjusted per property, so you always keep the relevant periods in check. | | | |
| Flexible cluster and set structure for your portfolio | Structure your portfolio according to your requirements. Business units can be assigned to multiple clusters. For example, cluster formation by region and by brand is possible independent of one another. | |
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| Reporting for all business units of your portfolio | Structure your portfolio according to your requirements. Business units can be assigned to multiple clusters. For example, cluster formation by region and by brand is possible independently of one another. | |
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| 3rd Party data | ||||
| Import and display of actual values from your accounting system (independent of the system) | The Mapping function assigns accounting data to an account/cost center combination in FairPlanner. The actual values are displayed in the corresponding accounts in FairPlanner. No need to change the accounting system. | | | |
| Display of all actual postings of the accounting system | The import of the accounting data ensures that each actual posting is displayed in FairPlanner. | | | |
| Mapping functionality between accounting and reporting chart of accounts | The Mapping function assigns accounting data to an account/cost center combination in FairPlanner. The actual values are displayed in the corresponding accounts in FairPlanner. No need to change the accounting system. | | | |
| Direct link to each receipt at external online accounting archives (DMS | Do you use an online accounting archive of document management system? Fairmas can integrate a direct link to each receipt in this system. You can qiuckly and easily see the invoice for each actual transaction. | | | |
| Interfaces to various PMS systems | The Fairmas 30+ PMS interface ensurethe automatic transmission of the segmented "On-the-Books" data and actual values from your PMS. Opera, Protel, Sihot, Mews, Apaleo, Suite 8 and many other interfaces are used. | | |
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| Interfaces external revenue management tools | Import the Demand Forecast from your RMS and submit it to the Financial Forecast. Flexible imports are available. | | |
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| Display of current and historical “On-the-Books” data | At a glance: You can see the current or historical "On-the-Books" values per market segment (data source: PMS). | | |
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| Event Calendar | Use the general event database or create specific events for a single property. The event calendar helps you to keep track of the relevant events. | | |
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| Group-wide consolidation of the actual data of all business units | Automatic consolidation of the actual data of all business units, regardless of different local accounting systems and different local chart of accounts on business unit level. | |
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| Planning | ||||
| Flexible planning scenarios (e.g. Budget & Forecast) | Plan your budget as a fixed scenario at the beginning of your fiscal year and update your forecast as a rolling scenario with actual data and adjusted planning values. | | | |
| Flexible scenarios management (copy, etc.) | Supports the management/adminstration of multiple scenarios. | | | |
| Planning by key figures (Driver) | As an example: Automatic calculation of the variable costs based on key figures determined by you, e.g. Cost per room in Euro, cost of goods in percent, etc. | | | |
| Multiple key figure planning per account line | Automated planning of an account value based on several weighted indicators, such as percentage of revenue plus monthly fixum. | | | |
| Simultaneous planning of multiple accounts and departments | Simultaneously view the actual values and change the planning values of an account in all relevant departments; e.g. comparison of the actual values and reduction of the planning values for travel expenses in all divisions by percentage. | | | |
| Simultaneous planning of same account/cost center of multiple properties | Simultaneously view the actual values and change the planning values of an account in all relevant departments; e.g. comparison of the actual values and reduction of the planning values for travel expenses in all divisions by percentage. | | | |
| Planning by market segment | Plan your revenue based on your market segmentation or segment groups, with corresponding analysis available. | | | |
| Sub-accounts for detailed planning, if required (Breakdown Grid) | Create multiple entries per account and use these itemized values for more detailed planning. All entries are summed up in the total value of the account. | | | |
| Configurable workflow for the control of planning processes | Define the relevant steps for your planning processes and track the status. | | | |
| What-If Scenarios | Whether it be "Worst Case", "Best Case", renovations, additional F&B outlets or room extensions, by using What-If scenarios, you can calculate different planning cases without changing your budget or forecast data. | | |
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| Planning on a daily basis (e.g. for revenue) | Plan your sales on a daily basis to project trade fair periods or holiday weeks more accurately. | | |
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| Salary & wages planning per position and/or employee | You decide whether you want to provide salaries based on the position level or per employee. | | |
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| Calculation of Payroll, Taxes & Employee Benefits (PTEBs) and incentive payments | Create Payroll, Taxes & Employee Benefits (PTEBs), bonuses or other components according to your structure. The software automatically calculates the final values. | | |
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| Manning guide-based staff planning | The manning guide is the base for salary & wages and Payroll, Taxes & Employee Benefit (PTEB) per business unit. | | |
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| Differentiation: permanent employees, part-time employees, contract personnel | Differentiation: employee, agency and management staff | | |
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| Planning based on productivity benchmarks (base/variable manning) | The number of variable employees can be calculated automatically on the basis of defined benchmark values/key figures. | | |
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| Calculation of vacation accrual | The monetary valuation of vacation is automatically updated by recording the vacation entitlement and the vacation taken. | |
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| EFTE / FTE calculation | You decide whether to plan on the basis of full-time equivalents (FTE) or on the basis of effective full-time employees (EFTE). | |
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| Allocation (Apportionment within cost center structure) | For example, the allocation of costs of a staff restaurant on each department, broken down by number of employees per department. | |
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| Long-range planning | Long-term planning over several years of higher-level accounts or key figures. | | |
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| Flow-through planning | Specification and evaluation of flow-through targets, e.g. ratio of additional revenue to additional costs. | |
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| Balance sheet planning | Plan your balance sheet. | | | |
| Cash flow planning | Have a forward-looking liquidity planning. | | | |
| Group-wide consolidation of the planning data of all business units | Summary and comparison of the planning values of all business units or individual clusters. | |
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| Reporting | ||||
| Comprehensive reporting, e.g. Excel and PDF export | Benefit from numerous reports and evaluations. | | | |
| Commentary function and commentary report | You can comment on your actual or planned values, transfer comments to other scenarios, and evaluate comments. | | | |
| Comparison to previous year and other scenarios | You define which scenarios (Actual, Target/Budget, Forecast, What-If) you want to compare with each other. | | | |
| Analytic Dashboard configurable | Analytic Dashboard for Hotel financial KPI's | | | |
| Email reporting | Define which report is sent to which recipient group at which point in time. The email transmission is repeated and automatic. | | | |
| Daily breakdown of pickup and on the books data per market segment | See the daily pickup development and the current "On-the-Books" values per market segment at a glance. | | |
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| Pace analysis | Compare the development of "On-the-Books" data for different periods, e.g. Easter this year compared to Easter last year. | | |
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| “Same day last year” comparison | Compare the current "On-the-Books" data status with last year's pre-booking status. | | |
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| Year on Year Pickup Comparison by date or by weekday | You decide the comparison e.g. previous year with the exact day or exact date. | | |
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| Integration of rate shopping data | Integration of data with your rate shopping tools. | | |
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| Integration of Benchmarking data/STR | Integration of your Fairmas Benchmarking data. | | |
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| Flow-through reporting | Specification and evaluation of flow-through targets, e.g. ratio of additional revenue to additional costs. | |
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| Group reporting (including P&L, market segmentation, cost benchmarks, KPIs) | Summary and comparison of the actual and planning values of all business units or individual clusters. | |
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| Group-wide dynamic revenue and cost line analysis | Direct comparison of revenue or costs in certain or in all business units. | |
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| Search function with specified searches for each section of the application | Quick search functionality | | | |
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